¶ Overview
The University offers a number of options for Registered Student Organizations looking to reserve space for all kinds of activities ranging from weekly meetings to day-long conferences. The table below lists what website you should use to book various locations.
| Website | Spaces | Capacity |
|---|---|---|
| One Stop Shop | Eshleman Conference Rooms Anna Head Alumnae Hall Pauley Ballroom Tilden Lower Sproul Memorial Glade Other Large Spaces |
6-10 63-300 150-1000 50 - - - |
| 25Live | General Assignment Classrooms Dwinelle Hall Wheeler Hall Barrows Hall Other Classroom Spaces |
10-60 10-60 10-60 10-60 10-60 |
| Cal Performances | Wheeler Auditorium Zellerbach Auditorium |
750 2,689 |
| Event Services | Hearst Gym | 50-210 |
¶ Prerequisites
In order to access most of the following room reservation resources, you will need to be designated as an active Signatory. For instructions on how to become a Signatory, reference this document:
Becoming a Signatory Instructions¶ One Stop Shop
One Stop Shop is managed by Event Services. Eshleman Conference Rooms, Large Indoor Venues, and Large Outdoor Venues can be reserved through One Stop Shop.
¶ Gaining Access
The person reserving the space must be an active Signatory.
- Go to Event Services
- Find the group designee form and fill it out
¶ Booking Rooms
- To reserve the above listed spaces, go to One Stop Shop.
- Click Reservation on the left-side corner.
- Select Eshleman Conference Rooms for second and third floor conference rooms in Eshleman
- Select Indoor Special Events for large indoor venues (Anna Head Alumnae Hall, Pauley Ballroom, Tilden, etc.)
- Select Large Special Events for outdoor venues (Lower Sproul, Memorial Glade, etc)
- After selecting one of the above, click I accept the terms
- Fill out the information
¶ After Hours Access
Second and third floor Eshleman Hall conference rooms and cubicle spaces are locked and require badged entry. In order to be able to use your Cal1Card to enter your reserved conference rooms or our cubicle spaces, you will need to request After Hours Access by following the instructions linked below.
Requesting After Hours Access Instructions
The board should make these instructions publicly available to all our community members so that they can also utilize our cubicle space and enter conference rooms for committee meetings.
¶ 25Live
25Live is managed through the Office of Registrar. General assignment classrooms and lecture halls (in Dwinelle, Barrows, Wheeler, etc.) can be reserved through 25Live.
You must submit a request via 25Live in order to reserve GA Classrooms. Requests to reserve these space may be submitted as early as 2 months before the start of each semester and no later than 3 business days prior to the event date.
Requests are processed on a first-come, first-serve basis so try to submit a request as early as possible!
¶ Gaining Access
- The person reserving general assignment classroom space must be an active Signatory.
- Signatories must request access to 25Live using this form to be able to submit requests and make reservations.
¶ Booking Rooms
Once the request to gain access to 25Live has been approved, you may begin submitting requests! Got to 25Live and follow these detailed instructions and tips on how to submit a request and make a reservation.
¶ Restrictions
Reservations on 25Live are split into 3 categories:
- Phase 1 Weekday Reservations
- Phase 1 reservations are the first 4 weeks of each semester. The reservation time can only be between 8-10pm.
- Phase 2 Weekday Reservations
- Phase 2 reservations are after week 4 of each semester. The reservation time can be between 8am-10pm.
- Weekend Reservations
- Weekend reservations cannot exceed more than 4 hours and more than one room per weekend day. The reservation time can be between 8am-10pm.
¶ Cal Performances
To reserve Wheeler Auditorium or Zellerbach Auditorium, email events@calperformances.org.
For more information about rental guidelines, rates, and other information visit Cal Performances.
¶ Event Services
Hearst Gym spaces may be reserved for activities such as atheletic events. The person reserving the space must be an active Signatory.
- To reserve Hearts Gym spaces, go to Event Services
- Find the form near the top of the page and fill it out
¶ Comprehension Quiz
If you were instructed to read this page as part of an online training curriculum, you must submit this quiz and answer all questions correctly. In the case that you do not answer a question correctly, you may view which questions were incorrect and take the quiz again.
